Electronic Records Management and Information Security Training Course

INTRODUCTION

In today’s digital landscape, effective electronic records management and robust information security practices are essential for protecting organizational data, ensuring compliance, and supporting business continuity. This Electronic Records Management and Information Security Training Course is designed to equip participants with the skills to manage electronic records securely, maintain data integrity, and prevent unauthorized access. From government and healthcare to corporate and education sectors, this course offers practical solutions for managing electronic records with a security-first approach.

Electronic records management is designed for professionals across industries, the course provides essential knowledge on electronic record-keeping practices, data security protocols, compliance frameworks, and best practices for maintaining the integrity and confidentiality of sensitive information.

DURATION

5 days

TARGET AUDIENCE

This course is ideal for:

  • Records and Information Management Professionals
  • Individuals responsible for managing, organizing, and maintaining electronic records in their organizations.
  • IT and Security Staff
  • Professionals in IT and cybersecurity who work to secure organizational information, prevent data breaches, and support records management infrastructure.
  • Compliance and Legal Teams
  • Compliance officers, legal advisors, and auditors needing in-depth knowledge of records management and data security to meet regulatory requirements.
  • Administrative and Operations Managers
  • Managers overseeing operations where electronic records are integral to daily processes and who need a framework for secure records management.
  • Public Sector and Government Employees
  • Officials handling government documents and records, ensuring they meet public records laws and privacy requirements.
  • HR and Administrative Staff in High-Security Environments
  • Staff in sectors like healthcare, finance, and law enforcement, where sensitive data security and strict record management are critical.

 OBJECTIVES

Upon completion, participants will be able to:

  1. Understand the Fundamentals of Electronic Records Management (ERM): Grasp the core principles, lifecycle, and best practices of electronic records management.
  2. Apply Key Information Security Concepts: Learn essential security concepts, including data confidentiality, integrity, and availability, specifically within records management systems.
  3. Implement Compliance and Legal Standards: Gain familiarity with legal frameworks and standards, such as GDPR, HIPAA, and ISO 27001, to ensure that records management practices meet regulatory requirements.
  4. Develop Secure Document Storage and Access Protocols: Learn to secure digital records storage, control access, and mitigate risks associated with unauthorized access.
  5. Master Digital Preservation and Data Integrity: Explore strategies to maintain data integrity and authenticity for long-term storage and retrieval.
  6. Respond to Data Breaches and Security Incidents: Understand how to respond effectively to security incidents and apply best practices in breach prevention and mitigation.

 COURSE CONTENT

Module 1: Fundamentals of Electronic Records Management (ERM)

  • Overview of records management principles and policies
  • Lifecycle management of electronic records: creation, storage, retrieval, and disposal
  • Organizing digital content for efficient access and retrieval

Module 2: Information Security Basics and Best Practices

  • Key information security concepts: confidentiality, integrity, availability
  • Information classification and secure handling of data
  • Overview of security frameworks and policies (ISO 27001, NIST)

Module 3: Compliance and Regulatory Requirements

  • Understanding data protection regulations (GDPR, HIPAA, CCPA)
  • Legal aspects of electronic records management and data security
  • Implementing compliance checklists and auditing practices

Module 4: Access Control and Authentication Techniques

  • Methods for managing and controlling access to records
  • Authentication protocols: single sign-on (SSO), multi-factor authentication (MFA)
  • Role-based access control (RBAC) and monitoring user activity

Module 5: Data Backup and Disaster Recovery Planning

  • Best practices for data backup: frequency, media, and storage options
  • Designing disaster recovery plans for data resilience
  • Testing and maintaining backup and recovery systems

Module 6: Cybersecurity Threats and Mitigation Strategies

  • Recognizing common threats: phishing, malware, ransomware
  • Implementing proactive security measures to reduce risk exposure
  • Incident response planning and breach management

Module 7: Digital Preservation and Long-term Record Management

  • Strategies for digital preservation and maintaining data integrity
  • Techniques for converting and migrating records for long-term access
  • Secure disposal and destruction of electronic records

Module 8: Practical Applications and Case Studies

  • Real-world applications of electronic records management
  • Case studies on data breaches and lessons learned
  • Practical exercises in creating ERM policies and security measures

 CERTIFICATION

Upon successful completion of this training, participants will be issued with a Macskills Training and Development Institute Certificate

TRAINING VENUE

Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com

 

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