Course Details

Human Resource Information Systems (HRIS) Training Course

INTRODUCTION

The Human Resource Information System (HRIS) is an essential tool for modern HR management, combining human resources management with information technology to streamline processes, store data, and support decision-making. An HRIS allows HR professionals to manage personnel information, track employee performance, handle payroll, and manage recruitment and benefits administration, all in one system. This training course is designed to provide HR professionals with the knowledge and skills to implement, manage, and optimize HRIS in their organizations, leading to improved efficiency and data-driven HR strategies.

Participants will learn how to select the right HRIS for their organization, configure and manage it effectively, and use it for critical HR functions such as workforce planning, talent management, and compliance reporting. The course also emphasizes the role of HRIS in supporting organizational growth and enhancing the employee experience.

 DURATION

5 days

TARGET AUDIENCE

This course is ideal for HR professionals and business leaders who are involved in managing HR functions and who want to improve their HR processes through technology. The target audience includes:

• HR Managers and Directors
  • Professionals responsible for managing HR functions who want to implement or improve HRIS in their organizations to enhance efficiency and decision-making.
• HR Information Systems Specialists
  • Individuals responsible for managing HR technology, including HRIS implementation, configuration, and maintenance.
• HR Generalists and HR Officers
  • HR professionals involved in daily HR operations who need to use HRIS to manage employee records, payroll, and other HR processes.
• Recruitment and Talent Acquisition Managers
  • Managers responsible for recruiting and hiring who want to use HRIS to streamline the hiring process and improve candidate tracking.
• Payroll and Compensation Managers
  • Professionals involved in managing payroll and benefits who need to understand how HRIS can be used to automate and manage these functions efficiently.
• HR Analysts and Data Specialists
  • Individuals responsible for HR data analysis and reporting who want to use HRIS to collect, analyze, and report on employee data.
• IT Professionals Supporting HR Systems
  • IT staff who support the implementation, integration, and security of HRIS within an organization.
• Business Owners and Entrepreneurs
  • Small business owners looking to implement HRIS to manage their growing workforce efficiently and align HR with business strategy.

COURSE OBJECTIVES

By the end of the course, participants will be able to:

1. Understand the key functions and features of an HRIS and its role in HR management.
2. Select and implement an HRIS that aligns with organizational needs and goals.
3. Use HRIS to streamline HR processes such as recruitment, performance management, payroll, and benefits administration.
4. Manage and maintain employee data within HRIS, ensuring data integrity and compliance with legal requirements.
5. Generate reports and analytics to support HR decision-making and strategic planning.
6. Improve HR workflows by automating processes through HRIS.
7. Integrate HRIS with other enterprise systems to support broader business functions.
8. Ensure compliance with data privacy laws and organizational policies through proper HRIS management.
9. Leverage HRIS to enhance the employee experience, from onboarding to career development.

 COURSE CONTENT

Module 1: Introduction to Human Resource Information Systems (HRIS)

• Overview of HRIS: Definition, Functions, and Key Features
• The Role of HRIS in Modern HR Management
• Benefits of Implementing an HRIS in Organizations
• Different Types of HRIS: Cloud-Based vs. On-Premises Solutions
• Key Considerations for Selecting the Right HRIS for Your Organization

Module 2: HRIS Implementation and Configuration

• Steps in Implementing an HRIS: Planning, Selection, and Rollout
• Customizing HRIS to Fit Organizational Needs
• Integration of HRIS with Other Systems (Payroll, Finance, CRM, etc.)
• Best Practices for Data Migration and System Configuration
• Managing Change During HRIS Implementation: Employee Training and Adoption

Module 3: Core HR Functions Managed by HRIS

• Employee Information Management: Storing and Maintaining Employee Records
• Payroll Management: Automating Payroll Processes and Compliance
• Time and Attendance Tracking: Managing Employee Work Hours and Leaves
• Recruitment and Applicant Tracking Systems (ATS): Automating the Hiring Process
• Performance Management: Tracking and Evaluating Employee Performance

Module 4: Advanced HR Functions in HRIS

• Talent Management: Succession Planning, Employee Development, and Learning
• Benefits Administration: Automating Benefits Enrollment and Management
• Compensation Management: Managing Pay Structures, Raises, and Bonuses
• Employee Self-Service (ESS) Portals: Enhancing Employee Engagement
• HR Analytics and Reporting: Using HRIS Data for Strategic Decision-Making

Module 5: HR Data Management and Security

• Ensuring Data Integrity and Accuracy in HRIS
• Managing Employee Records and Ensuring Compliance with Data Privacy Laws (e.g., GDPR)
• Data Security Measures for Protecting Sensitive HR Information
• Access Control and User Permissions: Limiting Access to HRIS Data
• Backup, Recovery, and Disaster Recovery Planning for HRIS Data

Module 6: Automating HR Processes with HRIS

• Streamlining Onboarding and Offboarding with HRIS
• Automating Performance Reviews and Feedback Collection
• Simplifying Leave and Absence Management through HRIS
• Employee Communications and Notifications: Automated Alerts and Updates
• Automating Compliance Reporting and Audits

Module 7: HR Analytics and Business Intelligence with HRIS

• Generating Key HR Reports: Turnover, Retention, Absenteeism, and more
• Using HRIS for Workforce Planning and Forecasting
• Advanced Data Analytics: Predicting HR Trends and Identifying Workforce Risks
• Creating Dashboards and Visualizations for HR Data
• Aligning HR Metrics with Business Objectives and Goals

Module 8: Enhancing Employee Experience through HRIS

• The Role of HRIS in Employee Engagement and Satisfaction
• Using Self-Service Tools to Empower Employees
• Personalizing Employee Development and Career Pathways through HRIS
• Enhancing Communication and Collaboration Across Teams
• HRIS for Remote Work: Managing Distributed Teams Effectively

Module 9: HRIS Compliance and Legal Considerations

• Legal and Regulatory Requirements for HRIS (Data Protection, Labor Laws, etc.)
• Ensuring HRIS Compliance with GDPR, HIPAA, and Other Regulations
• Managing Employee Consent and Privacy within HRIS
• Auditing HRIS for Compliance: Best Practices for HR Managers
• Addressing Compliance Issues During HRIS Implementation

 CERTIFICATION

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

TRAINING VENUE

• Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

• Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

• Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com