Course Details

Hybrid Records Management (Physical + Digital) Training Course

INTRODUCTION

"Bridge the gap between physical and digital records with our 'Hybrid Records Management (Physical + Digital)' training course. In today's transitional environment, organizations often manage both paper and electronic records. This course equips you with the essential knowledge and skills to develop and implement effective hybrid records management systems. Learn how to integrate physical and digital records, ensure data integrity and security, and maintain compliance across all formats. Optimize your information management strategy and streamline operations by mastering the principles of hybrid records management."

DURATION

5 days

TARGET AUDIENCE

• Records Managers
• Information Governance Professionals
• Archivists
• Administrators
• IT Professionals
• Compliance Officers
• Anyone responsible for managing both physical and digital records

COURSE OBJECTIVES

Upon completion of this course, participants will be able to:

• Understand the challenges and benefits of hybrid records management.
• Develop and implement hybrid records management policies and procedures.
• Integrate physical and digital records management systems.
• Ensure data integrity and security across all formats.
• Manage records throughout their lifecycle in a hybrid environment.
• Utilize technology to bridge the gap between physical and digital records.
• Develop and maintain data retention and disposal schedules for hybrid records.
• Understand the legal and ethical considerations of hybrid records management.

COURSE MODULES

Module 1: Introduction to Hybrid Records Management

• Overview of hybrid records management concepts.
• The challenges of managing both physical and digital records.
• Benefits of integrating physical and digital records.
• Key terminology and concepts.

Module 2: Developing Hybrid Records Management Policies and Procedures

• Creating policies for managing both physical and digital records.
• Implementing standardized procedures for record creation, storage, and retrieval.
• Developing classification systems for hybrid records.
• Establishing roles and responsibilities.

Module 3: Integrating Physical and Digital Records Management Systems

• Utilizing technology to integrate physical and digital records (e.g., RFID, barcode scanning).
• Managing metadata across physical and digital formats.
• Developing workflows for hybrid records processing.
• Implementing hybrid records storage solutions.

Module 4: Data Integrity and Security in Hybrid Environments

• Ensuring data integrity and authenticity across all formats.
• Implementing security measures for physical and digital records.
• Managing access controls and permissions.
• Addressing cybersecurity threats and vulnerabilities.

Module 5: Records Lifecycle Management in a Hybrid Environment

• Managing records throughout their lifecycle (creation, storage, use, retention, disposal).
• Developing retention schedules for hybrid records.
• Implementing secure disposal procedures for physical and digital records.
• Managing legacy records and archives.

Module 6: Technology for Hybrid Records Management

• Utilizing electronic document management systems (EDMS) for hybrid records.
• Implementing scanning and digitization technologies.
• Utilizing records management software for hybrid environments.
• Cloud-based solutions for hybrid records.

Module 7: Data Retention and Disposal for Hybrid Records

• Developing data retention and disposal schedules for hybrid records.
• Ensuring compliance with legal and regulatory requirements.
• Managing legal holds and data preservation.
• Addressing data migration and conversion issues.

Module 8: Legal and Ethical Considerations and Best Practices

• Understanding legal requirements for hybrid records management.
• Addressing data privacy and confidentiality concerns.
• Ethical considerations in managing hybrid records.
• Best practices for continuous improvement.
• Q&A and course review.

CERTIFICATION

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

TRAINING VENUE

• Training will be held at Macskills Training Centre. We also the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

• Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

• Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com