Course Details

Procurement and Financial Management for Donor funded Projects Training Course

INTRODUCTION

Donor-funded projects, whether from international organizations, government grants, or development agencies, come with specific procurement and financial management guidelines that ensure transparency, accountability, and compliance with donor requirements. Effective procurement and financial management are crucial for the successful implementation of these projects, ensuring that resources are used efficiently and in line with donor objectives.

This training course is designed to equip professionals with the necessary skills to manage procurement processes and financial operations in donor-funded projects. Participants will learn how to comply with donor regulations, optimize resource utilization, ensure accountability, and mitigate risks. The course emphasizes international best practices in procurement and financial management, as well as strategies for avoiding common pitfalls in managing donor-funded initiatives.

 DURATION

5 days

TARGET AUDIENCE

This course is suitable for professionals who are responsible for managing or supporting procurement and financial operations in donor-funded projects. The target audience includes:

• Project Managers and Coordinators
• Procurement Officers and Managers
• Financial Managers and Accountants
• Program Officers and Grant Managers
• Donor Liaison Officers
• NGO and Development Agency Staff
• Government Officials and Public Sector Employees
• Auditors and Compliance Officers
• Consultants and Advisors in Development Projects

COURSE OBJECTIVES

By the end of the course, participants will be able to:

1. Understand the procurement and financial management frameworks applicable to donor-funded projects.
2. Identify the key stages and procedures in procurement management for donor projects, including tendering, evaluation, and contract management.
3. Implement financial management systems that comply with donor guidelines and ensure transparency.
4. Develop budgeting, accounting, and reporting strategies to meet donor expectations.
5. Manage risks related to procurement and financial management, including fraud, mismanagement, and inefficiencies.
6. Understand the audit requirements for donor-funded projects and how to prepare for audits effectively.
7. Monitor and evaluate project financial performance, ensuring proper documentation and accountability.
8. Comply with international standards such as those set by the World Bank, USAID, the European Union, and other donor organizations.
9. Enhance collaboration between procurement and finance teams to improve project outcomes.

 COURSE CONTENT

Module 1: Introduction to Donor-Funded Projects

• Overview of Donor-Funded Projects: Objectives, Structure, and Funding Sources
• Understanding Donor Requirements: Accountability, Transparency, and Compliance
• The Role of Procurement and Financial Management in Project Success
• Key Stakeholders in Donor-Funded Projects: Donors, Government, Contractors

Module 2: Procurement Management in Donor-Funded Projects

• Overview of Procurement Processes and Regulations in Donor-Funded Projects
• Tendering and Bidding Procedures: Best Practices for Fair Competition
• Evaluating Bids and Selecting Vendors in Line with Donor Guidelines
• Contract Management: Negotiation, Execution, and Monitoring
• Procurement Challenges in Donor-Funded Projects and How to Overcome Them

Module 3: Financial Management Systems for Donor-Funded Projects

• Establishing Financial Management Systems for Accountability
• Budgeting for Donor-Funded Projects: Planning and Allocation of Resources
• Setting Up and Maintaining Project Accounts and Cash Flow Monitoring
• Financial Reporting Requirements: Quarterly and Annual Reports
• Tools and Software for Effective Financial Management in Projects

Module 4: Compliance with Donor Guidelines and International Standards

• Overview of Key Donor Guidelines (World Bank, USAID, EU, UN, etc.)
• Adhering to International Procurement Standards and Best Practices
• Ensuring Compliance with Donor Regulations: Procurement and Financial Audits
• Ethical Considerations in Procurement and Financial Management
• Avoiding Common Pitfalls: Non-Compliance, Fraud, and Mismanagement

Module 5: Risk Management in Procurement and Financial Operations

• Identifying and Assessing Risks in Donor-Funded Procurement Processes
• Strategies for Mitigating Financial Risks, Including Fraud Prevention
• Managing Contractual Risks and Ensuring Timely Delivery of Goods and Services
• Risk Monitoring and Reporting to Donors
• Case Studies: Lessons from Real Donor-Funded Project Failures

Module 6: Budgeting, Accounting, and Auditing in Donor-Funded Projects

• Developing Detailed Budgets that Comply with Donor Requirements
• Managing Project Funds and Ensuring Proper Use of Resources
• Conducting Internal and External Audits: Preparing for Donor Reviews
• Financial Documentation and Record Keeping for Audit Compliance
• Lessons from Audit Findings: How to Improve Financial Oversight

Module 7: Monitoring and Evaluation of Financial Performance

• Establishing Financial KPIs for Donor-Funded Projects
• Monitoring Financial Performance: Regular Reviews and Adjustments
• Evaluating Procurement Effectiveness: Cost, Quality, and Timeliness
• Financial Reporting to Donors: Best Practices for Accuracy and Transparency
• Data-Driven Decision Making in Financial and Procurement Operations

Module 8: Fraud Prevention and Anti-Corruption Measures

• Identifying Fraud Risks in Procurement and Financial Management
• Implementing Internal Controls to Prevent Misuse of Funds
• Anti-Corruption Strategies in Donor-Funded Projects
• Ensuring Accountability and Transparency: Preventing Conflicts of Interest
• Reporting and Addressing Fraud Incidents in Compliance with Donor Requirements

 CERTIFICATION

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

TRAINING VENUE

• Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

• Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

• Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com