Course Details

Electronic Records Management Training Course

INTRODUCTION

In an era where information is increasingly digital, effective electronic records management (ERM) has become crucial for organizations across all sectors. Electronic records management involves the systematic control of the creation, maintenance, use, and disposal of electronic records, ensuring that valuable information is accessible, secure, and compliant with legal and regulatory requirements. With the rapid advancement of technology and the growing volume of digital data, organizations must adapt their records management practices to navigate the complexities of electronic information.

The Electronic Records Management Training Course is designed to provide participants with a comprehensive understanding of electronic records management principles, best practices, and tools. This course covers the key components of an effective ERM program, including the development of policies and procedures, data security, compliance with regulations, and the role of technology in managing electronic records.

Through a combination of theoretical knowledge and practical exercises, participants will learn how to implement and maintain efficient ERM systems that enhance organizational performance and ensure the integrity and availability of critical information. This training is ideal for records managers, information governance professionals, IT staff, and anyone responsible for managing electronic records within their organization.

By the end of the course, participants will be equipped with the skills and knowledge necessary to develop and implement effective electronic records management strategies that align with their organization's goals and regulatory obligations.

COURSE OBJECTIVES

By the end of this training course, participants will be able to:

• Understand ERM Concepts: Define electronic records management and its importance in organizational information governance.
• Implement Best Practices: Identify and apply best practices for the effective management of electronic records throughout their lifecycle.
• Develop Policies and Procedures: Create and implement organizational policies and procedures that govern electronic records management.
• Utilize Technology Effectively: Evaluate and utilize various technologies and tools that support electronic records management processes.
• Ensure Compliance: Understand relevant laws and regulations governing electronic records and implement strategies to ensure compliance.
• Enhance Data Security: Learn techniques to safeguard electronic records and maintain data integrity and confidentiality.
• Promote Organizational Accountability: Foster a culture of accountability and responsibility regarding records management within the organization.
• Evaluate and Improve ERM Practices: Assess the effectiveness of current electronic records management practices and identify areas for improvement.

DURATION

5 Days

WHO SHOULD ATTEND

This course targets all secretaries and assistants who are responsible for records in their organizations. The course also targets all individuals who want to improve their record management systems.

COURSE OUTLINE

Records Management Fundamentals

• Introduction to records
• Records content context and structure
• Record management
• Records management regulatory environment

Records Management System

• Record management system characteristics
• Record management system components

Record Management Processes

• Identification of documents to be captured as records
• Life cycle of Records
• Record life cycle management best practices
• Capture of records
• Registration of records
• Classification of records
• Storage of records
• Access to records
• Tracking of records
• Records disposal implementation
• Records management process documentation

Records Control

• Records Metadata schema
• Business classification schemes
• Permission and access rules
• Disposition authorities

Records Management Policy

• Records management policy objectives
• Responsibilities of Record management
• Record management policy Key provisions
• Training and Competence

Protecting Vital Records

• Potential hazards assessment
• Policy and procedures that protect important documents
• Methods of protecting records
• Vital documents protection plan implementation

Monitoring and Auditing of Records Management System

• Undertaking regular management policy, plan, system and guidelines reviews of records
• Compliance to records management guidelines monitoring
• Records management policy changes

Electronic Records Management

• Electronic records types
• Introducing Electronic Records Management
• ERM management challenges
• Electronic Recordkeeping System (ERKS)
• Implementation issues of ERM and ERKS

Records Management Standards

• ISO 15489
• ISO 23081
• ISO 30300
• ISO 30301

CERTIFICATION

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

TRAINING VENUE

• Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

• Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

• Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com