Course Details

INTRODUCTION

This training Course on Conference Facilitation and Documentation is designed to equip participants with the essential skills and knowledge required to effectively facilitate and document conferences, workshops, and other group events.

This course is designed to equip participants with essential skills to successfully facilitate and document conferences, workshops, and other group events. Facilitation and documentation are key elements for ensuring productive outcomes in conferences, which are often platforms for decision-making, knowledge sharing, and strategic planning.

This course will provide insights into how to manage group dynamics, ensure effective participation, keep discussions focused, and accurately document key points, decisions, and actions taken during the event. By mastering these skills, participants will be able to enhance the overall effectiveness of meetings and conferences, making them more engaging and result-oriented.

In today's fast-paced world, meetings and conferences play a crucial role in decision-making, collaboration, and the dissemination of knowledge. However, the success of such events largely depends on how well they are organized, facilitated, and documented. This course focuses on two key aspects: Facilitation and Documentation.

Duration

5 days

COURSE OBJECTIVES

By the end of this course, participants will be able to:

1. Understand the role of a facilitator in guiding discussions, managing time, and handling diverse participant dynamics.
2. Master facilitation techniques that foster engagement, participation, and focused dialogue.
3. Learn the best practices in conference documentation, including writing minutes, summaries, and reports.
4. Develop skills for effective pre-conference planning to set clear objectives, structure agendas, and manage logistics.
5. Enhance communication skills for clarity, diplomacy, and assertiveness in managing group interactions.
6. Identify strategies for managing challenges such as difficult participants, off-track discussions, and time constraints.
7. Produce comprehensive and concise documentation that captures the essence of discussions, decisions, and follow-up actions.

 TARGET AUDIENCE

•  Event organizers, conference coordinators, and workshop facilitators.
• Professionals involved in project management, community engagement, or stakeholder consultations.
• Individuals responsible for documenting meetings, such as note-takers, secretaries, or administrative staff.

COURSE CONTENT 

Module 1: Introduction to Conference Facilitation

• Overview of conference facilitation.
• Role and responsibilities of a facilitator.
• Importance of setting clear goals and outcomes for the conference.

Module 2: Core Facilitation Skills

• Techniques for encouraging participation and engagement.
• Managing group dynamics and handling challenging participants.
• Time management and keeping discussions on track.
• Using tools like brainstorming, mind mapping, and interactive discussions.

Module 3: Conference Planning and Preparation

• Pre-conference planning: defining objectives, creating agendas, and organizing logistics.
• Understanding the different types of conferences and their specific requirements.
• Setting up the conference structure: key points to consider for a smooth event flow.

Module 4: Communication and Engagement Techniques

• Effective communication strategies for facilitators.
• Ensuring all participants have a voice: promoting inclusivity.
• Handling difficult questions or divergent opinions.
• Summarizing key points and encouraging actionable outcomes.

Module 5: Documentation of Conference Proceedings

• Importance of accurate and timely documentation.
• Types of documentation: meeting minutes, summaries, reports, and action plans.
• Techniques for capturing key points, discussions, and decisions.
• Structuring documentation for clarity and effectiveness.

Module 6: Post-Conference Follow-up

• Finalizing documentation: turning raw notes into formal reports.
• Sharing results: distributing minutes, summaries, and action plans to stakeholders.
• Ensuring follow-up on key decisions and actions.

Module 7: Practical Exercises and Case Studies

• Hands-on facilitation exercises to simulate real conference scenarios.
• Case studies on successful conference facilitation and documentation.
• Group discussions on challenges and best practices in facilitation and documentation.

CERTIFICATION

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

TRAINING VENUE

• Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

• Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

• Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com