Course Details

Training on Managing the Procurement Process

INTRODUCTION

Procurement is a vital function in any organisation, directly impacting profitability, operational efficiency, and risk management. Managing the procurement process involves much more than simply purchasing goods and services; it requires strategic planning, supplier management, contract negotiation, and adherence to legal and regulatory frameworks. This Procurement Process course is designed to help procurement professionals optimise their procurement processes, reduce costs, manage risks, and improve supplier performance.

The Training on Managing the Procurement Process is designed to provide participants with a comprehensive understanding of procurement strategies, processes, and best practices. Effective procurement management is critical to ensuring that goods and services are acquired in a cost-effective, timely, and quality-driven manner. This course equips participants with the skills needed to manage procurement activities, improve supplier relationships, negotiate contracts, and ensure compliance with relevant regulations and policies.

Training on Managing the Procurement Process provides participants with the skills and knowledge to optimise procurement activities, manage suppliers effectively, and mitigate risks. By the end of this course, participants will have the tools to manage the procurement process from start to finish, improve negotiation and contract management skills, ensure compliance, and drive performance improvements in their organisation's procurement functions.

DURATION

5 Days

TARGET AUDIENCE

This Macskills Development Institute Managing the Procurement Process training course is suitable for a wide range of professionals but will greatly benefit:

• Procurement managers, officers, and coordinators
• Supply chain managers and professionals
• Contract managers and those involved in vendor negotiations
• Professionals in public and private sectors responsible for purchasing and supplier management

OBJECTIVES

By the end of this course, participants will be able to:

• Understand the Procurement Cycle: Grasp the end-to-end procurement process, from identifying needs to contract management and supplier evaluation.
• Develop Effective Procurement Strategies: Learn to develop strategies that align procurement objectives with organisational goals.
• Improve Supplier Selection and Management: Gain insights into selecting and managing suppliers to ensure quality, reliability, and cost-effectiveness.
• Negotiate and Manage Contracts: Learn negotiation strategies and best practices for managing contracts and vendor relationships.
• Ensure Compliance and Risk Management: Understand legal and regulatory requirements and how to minimise risks in the procurement process.
• Utilise Procurement Technology and Tools: Explore e-procurement systems and software to streamline the procurement process.
• Measure and Improve Procurement Performance: Learn to track key performance indicators (KPIs) and implement continuous improvements in procurement activities.

COURSE OUTLINE

Module 1: Introduction to Procurement and Supply Chain Management

• Definition and Importance of Procurement
• The Role of Procurement in Supply Chain Management
• Procurement as a Strategic Function in an Organisation
• Key Concepts in Procurement: Sourcing, Purchasing, and Supplier Management
• The Procurement Process: Overview of Key Steps from Needs Identification to Supplier Performance Review

Module 2: Procurement Planning and Strategy Development

• Identifying Procurement Needs and Requirements
• Developing a Procurement Plan: Key Considerations and Stakeholder Input
• Defining and Implementing Procurement Strategies
• Category Management and Strategic Sourcing
• Aligning Procurement Strategies with Organisational Goals and Objectives

Module 3: Supplier Selection and Evaluation

• Identifying Potential Suppliers: Market Research and Vendor Sourcing
• Supplier Evaluation Criteria: Cost, Quality, Capacity, and Reputation
• The Request for Proposal (RFP) and Request for Quotation (RFQ) Process
• Managing Supplier Prequalification and Bidding Processes
• Establishing Supplier Relationships: Partnerships and Strategic Alliances

Module 4: Negotiation Skills and Contract Management

• Principles of Negotiation: Strategies for Successful Procurement Negotiations
• Contract Types: Fixed-Price, Cost-Reimbursable, and Time and Materials Contracts
• Key Contract Clauses: Performance Standards, Warranties, Payment Terms, and Termination
• Managing Contract Performance: Monitoring and Reporting
• Dispute Resolution and Conflict Management in Supplier Relationships

Module 5: Procurement Risk Management and Compliance

• Identifying and Managing Procurement Risks: Supplier Risks, Legal Risks, and Market Risks
• Risk Mitigation Strategies: Diversification, Contingency Planning, and Insurance
• Regulatory and Legal Frameworks in Procurement: Compliance with Local and International Standards
• Managing Ethical and Sustainable Procurement Practices
• Ensuring Transparency and Accountability in Procurement Operations

Module 6: E-Procurement and Digital Tools for Procurement

• Introduction to E-Procurement Systems: Benefits and Challenges
• Tools and Technologies for Managing the Procurement Process (e.g., ERP Systems, Supplier Portals)
• Automating the Procurement Workflow: Purchase Requisitions, Approvals, and Orders
• Using Data and Analytics to Drive Procurement Decisions
• Trends in Digital Procurement: Artificial Intelligence (AI), Blockchain, and Cloud-Based Systems

Module 7: Measuring Procurement Performance

• Key Performance Indicators (KPIs) for Procurement: Cost Savings, Supplier Performance, Cycle Time
• Developing and Implementing Procurement Scorecards
• Monitoring Supplier Performance: Delivery, Quality, and Compliance Metrics
• Continuous Improvement in Procurement Processes: Lean Procurement and Six Sigma
• Benchmarking Procurement Performance Against Industry Standards

Module 8: Best Practices and Case Studies in Procurement

• Real-World Case Studies of Successful Procurement Management
• Learning from Procurement Failures: Lessons from Case Studies
• Best Practices for Managing Procurement in Different Industries (e.g., Manufacturing, Retail, Public Sector)
• Group Exercises: Developing Procurement Plans and Solving Procurement Challenges

CERTIFICATION

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

TRAINING VENUE

• Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

• Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com