Course Details

PMIS for Results‑Based Management Training Course: Data-driven planning and evaluation systems

Introduction

Effective project and program delivery in the public and development sectors increasingly demands robust planning, monitoring, and evaluation systems. A Project Management Information System (PMIS) tailored for Results-Based Management (RBM) provides a structured, digital platform to capture, analyze, and report performance data aligned with objectives and measurable outcomes. This training course equips professionals with practical and technical skills to design, implement, and manage PMIS frameworks that support results-focused planning, implementation, and evaluation.

The PMIS for Results-Based Management Training Course is designed to help institutions improve transparency, accountability, and efficiency in service delivery by using data-driven tools and digital dashboards. Through hands-on learning with real-world case studies, participants will understand how to align indicators with national or donor priorities, manage data across the project lifecycle, and drive strategic decision-making. This 10-day training offers valuable insights for government agencies, NGOs, donor programs, and M&E professionals striving to build resilient digital M&E systems.

Duration
10 Days

Target Audience

• Monitoring & Evaluation (M&E) specialists
• Program and project managers
• Data analysts and planning officers
• Government officials in ministries and parastatals
• Donor agency representatives and implementing partners

Course Objectives

• Understand the core principles of Results-Based Management and how PMIS supports them
• Design effective data flows, indicators, and dashboards for results tracking
• Integrate PMIS into project planning, budgeting, and evaluation frameworks
• Learn to use tools like Excel, Power BI, DevResults, and open-source PMIS platforms
• Enhance institutional capacity for real-time reporting and data visualization

Course Modules

Module 1: Introduction to Results-Based Management and PMIS

• Overview of RBM principles and performance cycles
• The role of digital systems in monitoring and evaluation
• Linking project inputs, activities, outputs, outcomes, and impact
• Key features of a PMIS for results tracking
• Institutional challenges in adopting RBM-PMIS systems

Module 2: Indicator Development and Data Alignment

• Developing SMART indicators and KPIs
• Aligning project indicators with national/donor results frameworks
• Building indicator reference sheets and metadata standards
• Gender-sensitive and disaggregated indicators
• Setting realistic baselines and targets

Module 3: Designing PMIS Architecture and Data Flow

• Structuring PMIS for planning, monitoring, and evaluation
• Defining user roles, data sources, and workflows
• Integrating PMIS with existing MIS/ERP systems
• Managing hierarchical data (program > project > activity)
• Common tools and platforms (DevResults, DHIS2, custom builds)

Module 4: Digital Data Collection and Integration

• Mobile data collection tools: KoboToolbox, ODK, SurveyCTO
• Data syncing and API integration into PMIS platforms
• Designing forms for field teams and stakeholders
• Managing offline and online submissions
• Real-time data validation and review processes

Module 5: Data Quality Management and Assurance

• Establishing data quality standards (timeliness, accuracy, completeness)
• Developing checklists and SOPs for quality control
• Conducting routine data quality assessments (RDQA)
• Automating data validation rules
• Managing revisions, updates, and change logs

Module 6: Results Dashboards and Visualization

• Creating custom dashboards using Power BI, Google Data Studio
• Visualization of logframe progress, KPIs, and trends
• Customizing dashboards for stakeholders (donors, leadership)
• Building interactive maps and charts
• Exporting reports for strategic reviews

Module 7: Linking PMIS to Planning and Budgeting Systems

• Integrating project plans and financial data with PMIS
• Budget versus performance tracking
• Creating outputs-to-cost linkage maps
• PMIS for annual and mid-term planning reviews
• Ensuring alignment with public financial management systems

Module 8: Evaluation and Learning through PMIS

• Designing evaluations using system-generated data
• Automating midline and endline analysis
• Using PMIS to capture lessons learned
• Integration with third-party or donor evaluation systems
• Supporting adaptive management and learning agendas

Module 9: Institutionalization and Capacity Building

• Building in-house PMIS expertise and administrator roles
• Developing user manuals, SOPs, and training toolkits
• Setting up governance and steering committees
• Ensuring system scalability and sustainability
• Policy frameworks and institutional mandates

Module 10: Practical Project and Action Plan Development

• Drafting institutional PMIS deployment plans
• Mapping tools, budgets, and human resources
• Developing PMIS governance structures
• Conducting a risk and readiness assessment
• Final presentations, feedback, and certification

CERTIFICATION

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

TRAINING VENUE

• Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

AIRPORT PICK UP AND ACCOMMODATION

• Airport pick up and accommodation is arranged upon request

TERMS OF PAYMENT

Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to info@macskillsdevelopment.com